Job Summary

The Administrative Assistant (Tender Department) provides administrative and clerical support to the tender and costing team. This role focuses on data entry, documentation, coordination with vendors, and general administrative duties to ensure tender submissions are accurate, timely, and well-organised.

Key Responsibilities

Tender & Costing Support

• Perform data entry of costing figures into standardised tender and costing templates accurately and timely.

• Assist in preparing and compiling tender documents, proposals, and quotations.

• Maintain proper filing and version control of tender documents (softcopy and hardcopy).

Vendor & Quotation Coordination

• Follow up with vendors, suppliers, and subcontractors for quotations, proposals, and supporting documents.

• Track quotation submissions and ensure all required information is received within the specified timeline.

• Organise and update vendor quotation comparison sheets as instructed by the tender team.

Documentation & Printing

• Photocopy, print, scan, and bind tender drawings, specifications, and related documents.

• Assist in arranging tender submissions (physical or electronic) according to client or tender requirements.

Administrative & Coordination Duties

• Coordinate internal administrative tasks related to tender submissions.

• Assist in scheduling meetings, site visits, and submission deadlines when required.

• Support the tender team with general office administration, including document tracking and record keeping.

General Support

• Perform other administrative duties as assigned by the Tender Manager or immediate superior.

• Ensure confidentiality of tender pricing, documents, and company information at all times.

Requirements & Qualifications

• Minimum SPM / Diploma in Business Administration, Office Management, or related field.

• At least 1–2 years of administrative experience, preferably in construction, engineering, or tender-related environment.

• Proficient in Microsoft Excel, Word, and basic office software.

• Ability to handle data entry accurately, especially costing figures.

• Well-organised, detail-oriented, and able to meet tight deadlines.

• Good communication skills and ability to follow up professionally with vendors and internal teams.

Preferred Skills (Added Advantage)

• Experience supporting tender or QS teams.

• Familiarity with construction drawings and tender documentation.

• Ability to work under pressure during peak tender periods.

Key Competencies

• Accuracy & attention to detail

• Time management

• Organisational skills

• Confidentiality & professionalism

• Teamwork and coordination

• Good in taking off quantity and subcontract tender preparation and award.

• Skilled knowledge in project cost evaluation & BQ preparation.

• Good in progress claim preparation and submission including subcontractors’ claim and certification.

• Well versed in the processes of contracts administration including contractual terms.

JOB REQUIREMENTS

• Candidates must possess min Diploma in QS/Construction Management/Civil Engineer.

• Min 5 years of working experience in high-rise building/mega infrastructure works (road, bridge, slope protection, storm water drainage, rail, etc).

• Candidate must able to work onsite at Kelantan.

• Free Transportation and Hostel Provided.

• Fresh Grad is encouraged to apply as OJT will be provided.

SEM (Malaysia) Sdn Bhd is a manufacturing company located in Sama Jaya Free Industrial Zone now wishes to recruit suitably qualified candidate for the position of Accounts Executive.

Requirements:

• Degree in Accounting

• Relevant working experience is preferred

• Able to handle full set Accounting

• Good oral and written communication skill in English and Bahasa Malaysia

• Proficiency in Microsoft Office applications

ROLES & RESPONSIBILITIES

Assist to achieve the Company's target  and strategic aims  

• Machine Installation 

• Location Fees - Minimize poor item sales location

• Sales collection follow the Benchmark 

• Sales forecast – machine quantity , models , market segment , geography  and competitor

• Helping determine pricing schedules , promotions and negotiations

• make appointment with pic

• site visit upon approval -  share the VM proposal (benefits and usage)-approach pic on VM installations (finalize on utility point(to communicate with tech team) & agreement clause sharing) or convincing client if not approved

• Update to manager thru location survey form for discussion and approval - update detail example total headcount, competitors

• Weekly discussion with group manager on target achievement and early preparation for machine delivery/recall/exc

• Monthly - Submit outlook file - 3 month forecast

Agreement preparation - customer contract

• Upon customer approval -  create Reference number  in agreement ref file ( excel file - ref running no) for agreement preparation. - agreement details such as - ref no, client address ,no of VM, VM model ,Product ,Price list, Terms .

• Get signature from Branch Manager before submit to customer

• meet pic for contract sign up & confirm date of VM delivery and finalise utilities arrangement

• Submit both parties signature agreement to Admin dept for the filling

Delivery process

• Sales Prepare Vending Machine D.O support (Jobsheet) form and get Branch Manager and Operation manager approval/signature, then hand over the Vending Machine D.O support (Job sheet)  to workshop for VM preparation (min 7days earlier)

• Communicate with Customer , technical team, transport team, workshop team, and operation team on the installation process and customer requirement.

• Delivery order form (DO )for customer signature upon receive the Vending Machine. to return to admin dept for filling

After delivery

• Follow up with customer on the Vending Machine quality and problem caused     

• Meet up with min 5 existing customer on weekly basis to create good PR and get customer feedback ( to concrete the relationship)-get customer feedback through customer survey form (csi form)- for improvement on any customer complaint or request.

• Update client for sales historical - either withdraw or add machine (example - low sales : relocated / down grade or recall , high sales - add machine)

• Follow up on customer payment (subsidy or rental)

• Follow up on table top order and payments

• Update product proposal time to time on latest stock and price

• Update customers about price increase, new product launch, service changes thru mail memo

• Installation Machine Qty - reach the target

• Location Fees - Minimize poor item sales location

• New machine installation follow Item Sales Benchmark 

• Maximize the quality machine placement

REQUIREMENTS

• Diploma or higher qualification in Business Administration, Marketing, or related field, with a minimum of 5 years of relevant working experience.

• Demonstrates high personal integrity and the ability to handle confidential and sensitive information with discretion.

• Willing and able to travel as required by business needs.

• Strong customer service orientation with the ability to build and maintain positive client relationships.

• Excellent verbal communication skills; proficiency in additional languages will be an added advantage.

• Confident personality with the ability to maintain a positive and professional attitude in all situations.

• Resilient and persuasive communicator with strong conviction in delivering business proposals and solutions.

• Strong active listening skills with the ability to understand customer needs and respond effectively.

• Possesses an entrepreneurial mindset with a commitment to continuous learning and self-improvement.

• Demonstrates strong teamwork and collaboration skills across departments to achieve business objectives.

About the role:

We are seeking a responsible and detail-oriented Finance & Corporate Support Executive to manage the company’s financial operations, while providing coordination support to senior management.

This role is ideal for candidates who enjoy a stable working environment, structured financial responsibilities, and close involvement in business operations.

Key Responsibilities:

Finance & Accounting

• Handle full set of accounts and ensure timely financial reporting.

•  Manage month-end, quarterly and year-end closing processes.

• Prepare monthly cash flow forecasts and budgeting reports.

• Maintain accurate accounting records and reconciliations.

• Liaise with auditors, tax agents, bankers and regulatory bodies.

• Support audit and compliance documentation.

Corporate & Administrative Support

• Oversee payroll administration and related documentation.

• Monitor operational cost control and payment scheduling.

• Maintain organized filing and documentation system.

• Provide coordination and administrative support.

• Perform any other tasks and responsibilities as and when required.

• Personal Assistant (P.A) to Managing Director.

Requirements:

• Diploma or Degree in Business, Finance, Accounting, or any related field.

• Candidates with partial professional qualifications (ACCA/CPA/MIA) are encouraged to apply.

• Preferably with at least 2 years of relevant working experience (while fresh graduates are also encouraged to apply).

• Able to work independently and manage deadlines effectively.

• Strong attention to detail and good organizational skills.

• Good communication skills in English and Mandarin (to liaise with internal stakeholders and external parties).

• Willing to be based in Muar, Johor.

What We Offer:

• Pay Top of Market Salary.

• Stable and supportive working environment.

• Fast Track Career Growth opportunity.

• Freedom, with responsibility.

• Opportunity to Travel.

• Opportunity to work closely with top management, and Managing Director.

• Exposure to financial planning and corporate operations.
  

Specialisations:

Clinical Pharmacy

Responsibilities:

Teaching & Learning

• To prepare  undergraduate lesson plans, schemes of work, tutorials, assignments and class discussions.

• To supervise undergraduate &  postgraduate students on research activities and grants.

• To utilize the learning management system to maximize student learning.

• To prepare test/examination questions together with appropriate marking scheme in a timely manner.

• To prepare/update portfolio for every course taught.

Research

• To undertake and contribute to research, conducting individual research or collaborating with others.

• To conduct individual or collaborative scholarly projects.

• To engage in knowledge generation, knowledge exchange and knowledge transfer activities.

• To identify sources of funding and contribute to the process of securing funds for own research or scholarly projects.

Administration and other activities

• Be responsible for quality, audit and other external assessments in own areas of responsibility.

• Take responsibility for programme accreditation processes.

• Ensure that operational processes such as timetabling, assessment and examinations are managed.

Requirements:

• Possess a Master Degree in Pharmacy Majoring in Clinical Pharmacy and with a Basic Degree in Pharmacy.

• Minimum 3 years of related working experience.

• Good presentation skills with strong command in written and spoken English.

• It will be an added advantage if the candidate registered with Pharmacy Board Malaysia or of the Country.

• Those with relevant experience in tertiary education would be an advantage.

  
  

With 4 decades of maturity, we’ve now carved our brand promise that is ‘The Best in You Made Possible’. Are you ready to embark on this journey to make a difference together?.

SEGi University & Colleges

Group Human Resources Management

5th Floor, SEGi University

No. 9, Jalan Teknologi, Taman Sains Selangor

Kota Damansara, PJU 5

47810 Petaling Jaya, Selangor

Website: www.segi.edu.my

Only shortlisted candidates will be notified.

CDC International Sdn Bhd (CDCi), established in 2014 as part of the Commerce Dot Com Group of Companies, is dedicated to developing, designing, and operating innovative procurement solutions for organizations across diverse industries. One of our proudest achievements is SPEED (Sistem Perolehan Elektronik Dinamik), a highly customizable, web-based procurement platform that empowers organizations to manage their procurement processes with ease and efficiency.

With SPEED, we’ve reshaped the public procurement landscape by connecting more than 134,000 companies with buyers in a dynamic, transparent, and efficient marketplace. Join us to be part of a forward-thinking team where your expertise makes a difference and your career can grow alongside our mission to innovate and transform industries.

KEY RESPONSIBILITIES

• Manage and maintain calendars, prioritizing appointments to ensure effective time management. Arrange and schedule meetings with internal and external stakeholders, liaising effectively with cross-functional teams.

• Prepare meeting agendas and record clear, concise meeting notes and action items.

• Maintain and monitor trackers and logs for documents, approvals, tasks, and deadlines to ensure timely completion and accountability.

• Establish and uphold an organized. systematic filing system for all business documents, both physical and digital, ensuring all critical documents are properly filed, version-controlled, and easily accessible.

• Oversee the end-to-end document approval and signing process, including circulation for approval, internal endorsement, and execution.

• Handle incoming and outgoing correspondence (emails, letters and official communications), triaging or responding as appropriate.

• Process and track all required documentation, providing comprehensive administrative support, such as expense claims and official reporting.

• Monitor and manage office supplies inventory, maintaining an efficient and functional workspace.

• Safeguard sensitive and confidential information with the highest level of discretion and professionalism, ensuring the integrity and accuracy of records and databases.

• Proactively identify and address administrative issues to support the smooth departmental operations.

• Assist in coordinating team events, workshops or other activities as required.

• Perform other related tasks as assigned by the Superior from time to time.

QUALIFICATIONS

• Minimum Bachelor’s Degree or Diploma in Business Administration, Secretarial Studies, Office Management or related field.

• At least 2-3 years working experience as an executive support, office administration, or similar role.

• Skilled in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (e.g., Trello, Teams, Zoom, SharePoint).

• Strong written and verbal communication with the ability to liaise effectively across all levels. Excellent time management, multitasking, and prioritization abilities to manage multiple deadlines efficiently.

• High degree of accuracy in managing documents, schedules, and reports.

• Proactive in identifying issues, resolving challenges, and ensuring seamless administrative operations.

• Professional demeanor with strong stakeholder management and teamwork orientation.

• Able to work in a dynamic, fast-paced environment and remain flexible in response to shifting priorities.

• Demonstrated ability to manage sensitive information with discretion and integrity.

WHY JOIN US

• Comprehensive medical benefits for you, your spouse, and children, ensuring your well-being is our top priority.

• Rest easy with our group term life coverage, providing you with security and assurance.

• Stay energized with meal credit that keep you fueled throughout the day.

• An in-house futsal court, badminton court, plus a gym for post-work workouts.

• A variety of fun-filled events and gatherings to unwind.

• Achieve a healthy work-life balance, ensuring you thrive both in and out of the office.