Main Purpose of the Position:

To be the one-point contact to our customers and ensure orders are received, processed, and delivered in an efficient and effective manner.

Job Description:

• Responsible for supporting sales staff by providing administrative, clerical, and customer support.

• Perform Sales and Delivery Order Management tasks including sales order creation, processing changes and returns (Oleo Chemical, Glycerin & External Soap Noodle) in SAP system within the set timeline.

• Work closely with Planning department with regards to Goods readiness schedules with an objective of Firm Cargo Ready Date for shipment

• Creating Work Order to communicate with concerned internal departments (Planning, Warehouse, Quality, Shipping & Logistics, Tank Farm and Weighbridge)

• Generate the Tanker Dispatch Plan for Bulk Shipments on a weekly basis and monitoring changes as and when revision requests are received from the Customer, Planner, Logistics and tank farm.

• Continuous interaction with Logistic, Planning, Tank Farm and Customer to coordinate smooth execution of these activities.

• Communicating with Customers on a timely basis with regards to Status of the respective orders on hand (Goods Readiness/delays, Payment status based on terms, Shipping Instruction, Booking confirmation, Container Details, Loading status, Loading Photos, Shipment/Document delays, Account Receivable delays etc.) within the timelines.

• Attending to sample requests from customers by communicating with QA department and arrange for courier within the set timeline. Also communicating the A.W.B Details and COA to the customer.

• Order report generation daily to communicate to the Top Management on the order status.

• File Management- Maintaining records of sales documents (Copy of Purchase order, Product Specification, Sales Contract, Proforma Invoice & L/C Copy) in files.

• Providing Export Invoice for Logistic personnel to proceed with the Export clearance

• Initiate the CAPA report generation based on the complaints received from Customers and inform QMS department for further investigation. Communicating the CAPA Investigation findings to the customer.

• Generate Debit or Credit notes in the SAP system against Claims received from customers

• Sending requests to IT Department for New Customer Code Generation& route entry. Also send request to Planning Department for New Material Code generation.

Requirements:

• Degree in Business Management/Equivalent

• SAP system knowledge will be an advantage

• Experience in the Oleochemical/Manufacturing industry is a must

• Minimum 3-5 years relevant experience (Sales Admin)

• Language proficiency : English, BM, Mandarin. We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin-speaking clients.

• Willing to work at Subang Jaya, Selangor

• Excellent communication skills

Job description:

1. Supervise & oversee daily operations at the rebar cutting, bending, and mesh bending stations.

2. Ensure production output meets daily and weekly targets.

3. Ensure all products meet dimensional and structural specifications.

4. Plan and execute rebar cutting and bending activities efficiently to minimize material wastage

through accurate measurements and optimal utilization of offcuts.

5. Implement corrective actions for product non-conformities and manage leftover rebar from cancelled

orders to ensure proper reuse or disposal planning.

6. Monitor raw material usage and coordinate with the QS/Purchaser for replenishment.

7. Ensure proper storage and handling of rebar and mesh materials.

8. Lead and manage a team of operators and general workers.

9. Monitor machine performance and coordinate preventive maintenance

10. Conduct proper stock count during month-end closing and inspect the production floor to identify any

rebar that has been stored but not utilized, ensuring accurate inventory records and material accountability.

11. Prepare necessary reports for HOD

Job Requirements:

1. Minimum diploma and above with Engineering/QS background is an advantage.

2. Knowledge of rebar cutting, bending, and mesh fabrication processes, and able to read bar bending schedule is an advantage

3. Fresh graduate is welcome, training will be provided

Responsibilities:

• To assist the Company Secretary in discharging corporate secretarial duties and ensuring statutory compliance for group companies

• To handle all aspects of company secretarial works including organising, coordinating and compiling meeting papers for Board and Board Committee meetings, drafting resolutions and minutes

• Prepare Company’s Annual Report and other reports and analysis as required

Requirements:

• CGI (ICSA) qualification and a member of MAICSA

• Minimum 5 years of corporate secretarial experience

• Experience in handling corporate secretarial matters, exposure in a public listed company or secretarial practice will be an added advantage

• Good interpersonal, communication and minutes writing skills

• Proficient in both written and spoken English and Bahasa Malaysia

Responsibilities: To provide general administrative support to the Human Resources Team.

• Minimum STPM/Diploma or equivalent. Salary RM1.8K and above depending on the qualification and experience.

• Computer literate; good in Microsoft Office.

• Able to work in a team and independently.

• Highly motivated, independent and an effective team player.

• Good interpersonal and communication skills, conversant in English, Bahasa Malaysia and Mandarin.

Requirements:

Minimum SPM / 'O' level qualification
A candidate with sales experience in the motor car trade industry is a plus point
Strong influencing and interpersonal skills
Self-motivated, target, and passionate in the sales & services industry
Must have a driving license and candidates with own car is an added advantage
Only shortlisted candidates will be notified

Job Descriptions:

• Oversee daily office operations including office supplies, utilities, courier services and coordination of facility and equipment maintenance.

• Manage phone lines, internet subscriptions and service renewals for HQ and outlets.

• Track recurring expenses (utilities, rental, insurance, maintenance) and coordinate timely payments.

• Liaise with mall management and landlords regarding tenancy matters, maintenance, access cards and parking arrangements.

• Maintain vendor lists and coordinate service providers (cleaning, IT support, air-conditioning, pest control, courier, etc.).

• Maintain proper filing and documentation of contracts, tenancy agreements, service agreements and insurance policies.

• Monitor expiry dates and ensure timely renewal of business licences, signage licences, premise licences and insurance policies.

• Maintain and update administrative records and central database for subsidiaries.

• Manage company vehicles including maintenance scheduling, insurance and road tax renewals.

• Monitor outlet facilities and coordinate necessary repair or replacement works.

• Support onboarding logistics including workstation setup, access cards and documentation arrangement.

• Assist in interview coordination and basic HR administrative matters when required.

• Support company events, renovation projects, audit preparations and ad-hoc group tasks.

• Provide administrative support to Directors and Management as required.

Requirements

• Minimum Diploma / Degree in Business Admin, HR, Office Management or related field

• Min 2 years of administrative working experience (retail / multi-branch environment is an advantage)

• Strong organisation, coordination and follow-up skills

• Good communication skills and positive working attitude

• Proficient in Microsoft Office / Google Workspace

• Able to multi-task and work independently with minimal supervision

• Proficient in English & Bahasa Malaysia (spoken & written). Mandarin is an added advantage (to liaise with Mandarin-speaking vendors when necessary)

• Possess own transport and willing to travel to outlets when required
  

About the role

We are seeking an experienced Invoicing Clerk to join our team at WIFEY MANUFACTURING SDN. BHD. in Kajang, Selangor. This is a full-time position responsible for managing the company's invoicing process and ensuring accurate and timely billing for our clients.

What you'll be doing

1. Prepare, review and process invoices for clients

2. Ensure all invoices are accurate, complete, and compliant with company policies and procedures

3. Liaise with customers to resolve any billing-related inquiries or disputes

4. Maintain detailed records of all invoices and payments

5. Collaborate with the accounting team to reconcile invoices and payments

6. Support the accounts receivable function by following up on late payments

7. Identify opportunities to streamline the invoicing process and implement improvements

What we're looking for

1. Minimum 2 years' experience as an Invoicing Clerk or similar administrative role

2. Strong attention to detail and excellent numerical skills

3. Proficient in using accounting software and spreadsheet applications

4. Good communication and customer service skills

5. Ability to work independently and as part of a team

6. Familiarity with invoicing procedures and best practices in the manufacturing industry

What we offer

At WIFEY MANUFACTURING SDN. BHD., we offer a competitive salary, comprehensive benefits package, and opportunities for professional development. You'll be joining a dynamic team in a fast-paced, innovative environment. We are committed to supporting our employees' well-being and work-life balance.

About us

WIFEY MANUFACTURING SDN. BHD. is a leading manufacturer of high-quality products for the local and international markets. Established in 2010, we have a strong reputation for excellence and innovation. Our company values of integrity, collaboration, and continuous improvement drive us to deliver exceptional customer service and sustainable growth.

Apply now to join our team as an Invoicing Clerk and be a part of our exciting journey!

Key Responsibilities:

• Serve as the initial point of contact for job applicants, responding to inquiries, providing information about job opportunities, and guiding them through the application process.

• Utilize various social media & recruitment platforms and channels to attract talents 

• Coordinate and schedule interviews between candidates and hiring managers.

• Manage applicant documentation, including resumes, cover letters, and other relevant materials, ensuring accuracy and confidentiality.

• Attend company events, job fairs, and networking sessions to promote our employer brand and engage with potential candidates.

• Provide administrative support to the Internal & Clients 

What we need? 

• Detail-oriented with strong organizational and administrative skills.

• Ability to prioritize tasks and perform effectively in a fast-paced environment.

• Proactive, eager to learn, and able to contribute to end-to-end recruitment activities.

• Social media–oriented, with an openness to learning and applying social media recruitment techniques to attract and engage candidates.