Job Summary

This position is responsible for managing the end-to-end Accounts Payable (AP) and Accounts Receivable (AR) processes, ensuring accurate and timely processing of financial transactions, maintaining accounting records, and supporting other functions. The role also provides administrative support to ensure smooth office operations. In addition, the Finance & Admin Assistant will support other accounting and finance functions as required by the department to meet business and operational needs.

Job Description

Accounts Receivable (AR)

• Maintain and update customer accounts in the accounting system

• Process and record incoming payments in the cash book and accounting system (Accpac)

• Issue credit notes when required

• Perform credit control and monitor customer outstanding balances

• Support month-end AR closing and reporting activities

 Accounts Payable (AP)

• Maintain and update supplier/vendor accounts

• Assist to process payments according to the payment cycle

• Assist to handle urgent or ad-hoc payment requests

• Process other general expenses and other purchases

• Prepare weekly petty cash claims

• Assist with foreign purchase transactions, including customs duties and purchase order receipts

Administrative

• Prepare Time Management System (TMS) reports

• Maintain staff leave and attendance records

• Manage corporate card applications and maintenance (e.g. fleet cards, TNG cards)

• Coordinate corporate insurance matters

• Manage utilities accounts

Requirements

• Diploma or Degree in Accountancy, Finance, or related discipline

• 1–2 years of relevant experience preferred; fresh graduates are welcome to apply

• Familiarity with Sage Accpac or similar accounting systems (e.g. SAP) is an advantage

• Proficient in Microsoft Office (Word, Excel, Outlook)

• Strong organisational and multitasking abilities

• High attention to detail and accuracy

• Good communication skills

Key Responsibilities:

1. Purchase Order Management:

   • Issue and amend Purchase Orders (POs) for different types of requisitions (urgent, forecast, normal).

   • Follow up on delivery dates, both for local and overseas suppliers, ensuring the sales team is informed before orders are placed.

2. Supplier Relations:

   • Negotiate pricing, discounts, and credit terms with both new and existing suppliers.

   • Handle claims and replacements with suppliers (both local and overseas).

   • Follow up on samples with suppliers.

3. Shipping and Logistics:

   • Manage overseas shipments, monitor incoming shipments, and track bonded trucking and outgoing containers.

   • Follow up on shipping documents such as packing lists and invoices and pass them to the forwarder.

   • Ensure smooth processing of proforma invoices for payment.

4. Tax and Customs Compliance:

   • Apply for tax-exempt certificates for CKD (Completely Knocked Down) products.

   • Verify charges/amounts for non-CKD products for customs purposes, including submission for SST payment.

   • Handle coding/item codes for CKD products.

5. Inventory and Documentation:

   • Update shipment schedules weekly.

   • Monitor and update goods received in the system and post invoices.

   • File and manage documents related to SST, POs, and deliveries.

6. Quality Control:

   • Address any quality or shipment issues raised by warehouse, sales, or store teams and follow up with suppliers to rectify them.

7. ISO Compliance:

   • Handle the ISO requirements related to the purchasing department.

8. Admin Support:

   • Provide general administrative support, especially related to documentation and filing.

Required Skills:

• Languages: Fluent in Bahasa Malaysia, English, and Mandarin to effectively communicate with Mandarin-speaking clients.

• Skills: Strong communication skills, negotiation abilities, and organizational skills are crucial.

• Technical Knowledge: Understanding of purchase orders, shipment tracking, tax exemptions, and customs processes.

Why Join Us?

• Opportunity to work with a growing and dynamic organization

• Exposure to regional and international clients

• Competitive remuneration package with performance-based incentives

About the role

As a Product Executive at Delfi Marketing Sdn Bhd, you will play a key role in the development and management of our diverse product portfolio. This full-time position is based in Subang Jaya, Selangor, and offers an exciting opportunity to contribute to the company's growth and strategic initiatives.

What you'll be doing

• Collaborate with cross-functional teams to develop and implement effective product strategies, ensuring products meet quality and performance standards from ideation to launch.

• Monitor product performance, gather data, and analyze customer feedback to inform decision-making and identify opportunities for product improvement and innovation.

• Prepare and develop marketing plans and promotional activities in line with the company’s and principal’s objectives.

• Liaise with suppliers, vendors, and stakeholders to ensure timely and efficient product delivery, while managing A&P expenditures for timely reimbursement.

• Maintain strong relationships with Principals and customers to uphold the company’s image and provide regular product updates to stakeholders.

• To identify the appropriate channels of distribution for each and every product lines and draw up penetration strategies to gain their support  

• Stay up-to-date with industry trends, competitor products, and emerging technologies, and conduct regular market visits to gather intelligence.

• ·  Contribute to the creation of product marketing materials and sales collateral.

What we're looking for

• Bachelor's degree in Marketing, Business or any other relevant field.

• 1-3 years of experiences in a product management or marketing role, preferably within the retail or consumer products industry / FMCG companies. 

• Fresh graduate are welcome to apply.

• Strong analytical and problem-solving skills, with the ability to interpret data and make informed decisions

• Excellent communications and interpersonal skills, with the ability to collaborate effectively with cross-functional teams

• Proactive and detail-oriented, with a keen eye for identifying and addressing customer needs

• Possess strong marketing knowledge and presentation skills 

• Good interpersonal skill, analytical and communication skills 

• Proficient in using Microsoft Office- Word, PowerPoint and Excel and any other tools such as Canva.

Role Summary

We are looking for a proactive Event Marketing professional to plan and execute impactful events that enhance brand presence, drive product awareness, and create engaging customer experiences. This role works closely with Brand, Product and  Sales teams to ensure seamless event execution, consistent brand messaging, and effective delivery of marketing objectives across all event touchpoints.

Key Responsibilities

• Develop and execute integrated event marketing plans, including product launches, roadshows, media gatherings, and experiential campaigns aligned with business objectives.

• Collaborate closely with Brand, Product, and Sales teams to deliver compelling product storytelling and consistent messaging across all event touchpoints.

• Manage end-to-end event execution, from concept development and planning to on-site operations, ensuring timelines, budgets, and deliverables are met.

• Lead agency and vendor management, including briefing, coordination, and quality control to ensure high-standard and timely execution.

• Oversee the production of all event-related materials, including event setup, visual merchandising, and digital content, to drive engagement and brand impact.

• Ensure all events adhere to brand guidelines and deliver a premium, consistent, and immersive brand experience.

• Track and manage event budgets effectively to ensure optimal resource allocation and cost efficiency.

• Measure event performance against defined objectives (e.g., attendance, engagement, conversion) and deliver post-event analysis with actionable insights.

• Stay up to date with industry trends and introduce innovative ideas to continuously elevate event effectiveness and audience engagement.

• Anticipate risks and proactively resolve issues to ensure smooth and successful event delivery.

Why Join Us

• Be at the forefront of launching next-generation tech and shaping customer experiences through impactful events.

• Own high-visibility projects that drive real business impact across retail and consumer touchpoints.

• Bring bold ideas to life and push creative boundaries in delivering premium brand experiences.

• Thrive in a fast-paced environment that values ownership, innovation, and continuous growth.

Requirements

• Diploma or Degree in Event Management, Marketing, or a related field.

• Minimum 2–3 years of experience in event marketing, event management, or a related role.

• Strong understanding of event planning and execution, including both virtual and on-ground events.

• Strong interest in IT products, consumer technology, or gadgets.

• Strong project management skills with the ability to handle multiple tasks while maintaining attention to detail.

• Good analytical, problem-solving, and communication skills, with a proactive and creative mindset.

• Positive team player with strong interpersonal skills, able to work independently and collaborate effectively in a fast-paced environment.

• Good command of English and Bahasa Malaysia (spoken and written); Mandarin is an added advantage.